GDPR Compliance

Overview

SPIC MACAY — VNIT Nagpur Chapter is committed to protecting the privacy and personal data of all users in compliance with the General Data Protection Regulation (GDPR) and applicable Indian data protection laws including the Digital Personal Data Protection Act, 2023.

Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent: You provide explicit consent when registering for events or submitting forms on our website.
• Legitimate Interest: We process data to manage event logistics, communicate with participants, and improve our services.
• Legal Obligation: We may process data when required by law or institutional policy.

Your Rights Under GDPR

If you are a resident of the European Economic Area (EEA) or if these rights are applicable under Indian data protection law, you have the following rights:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your personal data ("right to be forgotten").
• Right to Restrict Processing: Request limitation of how your data is used.
• Right to Data Portability: Request transfer of your data in a structured, machine-readable format.
• Right to Object: Object to processing of your data for specific purposes.

Data Retention

Personal data collected during event registration is retained for the duration of the academic year in which the event takes place, plus one additional year for record-keeping purposes. Data is securely deleted after this period unless a longer retention is required by law.

International Data Transfers

Your data is primarily processed and stored within India. In the event that data is transferred outside India, we ensure appropriate safeguards are in place in accordance with GDPR requirements.

Data Protection Officer

For any GDPR-related inquiries, data access requests, or complaints, please contact:

This GDPR Compliance notice was last updated in July 2026.